For Teachers

WESEF 2021 will be held on as a virtual event March 15th – 17th, 2021 between 5 – 9pm. Please ask your students to save these dates!

Students will be assigned to virtual judging rooms during these three days using our zFairs platform where they will be asked to present three times to two judges at a time; this will allow them to be scored six times by independent, highly qualified judges.

WESEF Registration:

The WESEF Board has been working over the past month or more to utilize the online science fair organization, zFairs, for our virtual WESEF 2021. We will be using this new system for teacher, student and judge registration as well as to create “virtual rooms” that students will present to judges in. Before your students can register, you will have to register on our customized, zFairs website.

In order to make sure that everyone understands this process and has the chance to find out answers to any questions, we are hosting an online WESEF teachers workshop on Monday, November 16th at 7:00pm. We will be recording this event so that you can watch it if you are not able to join us.

The basic timeline for student registration for the 2021 Regeneron WESEF is as follows:

  • WESEF ONLINE registration opens Wed, Nov 18 – Teachers register first and then work directly with their students to register them one at a time. Students should not register on their own.
  • WESEF ONLINE registration closes Dec 8 (Last year was Nov 26)
  • WESEF ONLINE submission of forms, paper and abstract and new “consent form” due Dec 15 (Last year was 13th) – All forms will be filled out and then uploaded to the WESEF zFairs website with the abstract and paper. ALL PAPERWORK must be submitted online.
  • WESEF Check/purchase order and school registration list must be postmarked by December 15.  See attached, updated invoice for more details.

  • WESEF extended material due Jan 15 – only available to those that indicated on the online registration that they would be taking advantage of the “extended deadline” and have sent in the $30 regular registration and the $100 “extended deadline” fee.

The VIDEO TUTORIAL FOR TEACHER REGISTRATION is here.

The VIDEO TUTORIAL for STUDENT REGISTRATION is here.

WESEF Payment

It is essential that you ONLY register students that you are very confident will be ready for WESEF with consideration of all of the rules and restrictions listed above in the Registration/SRC section. Online registration will open November 18th and will close on December 8th 2020.

Since WESEF will be virtual, we are pleased to offer a reduction in price per student. The cost will be $30 per student (as opposed to the typical $60/student price) for the regular deadline submission of all materials (Dec. 8). Fee is non-refundable regardless if a student drops or is disqualified (due to student or teacher error).

Any project that opts for the extended paperwork deadline must submit total payment of $130 ($30 for regular deadline + $100 extended deadline fee) along with forms 1, 1a, 1b and research plan by the regular deadline (Dec. 8) and then will submit their paper and abstract by the January 8th deadline. The extended deadline fee is a per-project fee, meaning individuals and teams both would pay the $100 if seeking the extended deadline. However, a team of two would only need to pay an additional $100 (combined) if they opted for the extended deadline.

Please plan ahead if your school/district will pay with a purchase order. There is usually a major delay between a request for payment (PO) and when the check is written. Final payment for purchase orders in the form of a school-issued check must be postmarked NO LATER than January 8, 2021.

Make all checks/purchase orders payable to “WESEF” 
Send check(s) to:
Stephanie Peborde Burke
WESEF Treasurer
Yorktown High School
2727 Crompond Rd.
Yorktown Heights, NY 10598

Student Paperwork/Forms Upload

In order to be sensitive to the demands of remote learning due to the COVID-19 pandemic, we have switched to an online dashboard where students will be responsible for uploading their own paperwork in order to qualify for Regeneron WESEF 2021.

      Instructions for WESEF Paperwork Upload      

Judge Recruiting:

We appreciate your effort to help WESEF increase the amount of judges to match the increasing amount of participants. If you know individuals who would be interested in volunteering to support our students as a judge, please review the judge requirements on our judges page.

Judges can register by contacting our judge coordinator at wesefjudges1@gmail.com.

Last minute drop outs:

If you have any students that will not be participating in WESEF, please email Angelo Piccirillo immediately apiccirillo@ossiningufsd.org. This is essential if we are to adjust our judging packets.

Awards ceremony: Date to be Determined

The 2021 awards ceremony will be held virtually via a live stream event or as a pre-recorded ceremony that will be available online. Details to follow.

We look forward to once again making WESEF a great experience for all of your students and your attention to these details is absolutely necessary for this to occur.